Digital Readiness and the Renters’ Rights Act 2025: Why Landlords Can’t Wait
The Renters’ Rights Act 2025 officially became law on 27 October 2025, marking one of the biggest shake-ups to the private rental sector in years. Most parts of the legislation aren’t active yet, but there’s one date landlords can’t afford to ignore: 27 December 2025.
From then on, some local housing authorities will gain new investigatory powers. They’ll be able to ask for documents, request proof of compliance, and in some cases, enter a property as part of their checks. That means landlords who still rely on paper files or scattered spreadsheets could quickly find themselves on the back foot.
Why being digital makes life easier
When a council requests evidence under the Act, such as tenancy agreements, safety certificates or energy performance records, they won’t be waiting weeks for a paper chase. Having information stored digitally means you can respond quickly, prove compliance clearly, and avoid unnecessary stress.
A digital approach also helps build in protection. You’ll have time-stamped records, accessible audit trails, and less chance of losing vital paperwork. It’s not just about being organised; it’s about being ready for a regulatory landscape that’s moving online.
This is also the direction of travel for the sector. The Act sets the stage for a national landlord and property register and a digital property portal, both still to come. When they arrive, every landlord and letting agent will need accurate, up-to-date digital records.
What landlords should be doing now
If your processes are still mainly paper-based, now’s the time to act. Here’s what to prioritise before December:
- Move your key documents online: gas safety, electrical safety, EPCs, tenancy agreements. Anything a local authority might ask to see.
- Choose a reliable digital system: this could be cloud storage or property management software, but it must be secure and easy to search.
- Record rent and communication digitally: emails, portal messages and transaction logs help you demonstrate compliance and professionalism.
- Review your processes: a quick audit now will highlight gaps and give you time to fix them before the rules take effect.
- Think ahead: getting into digital habits now will make future compliance with the register and portal straightforward.
The bigger picture
This isn’t just about keeping regulators happy. Landlords who embrace digital systems will save time, run smoother operations, and be better prepared for the next wave of reforms.
The sector is heading towards transparency and accountability, and digital readiness is the foundation. Whether you own one property or manage a portfolio, getting your systems in order now will pay off later.
Need support in getting compliant or setting up a digital system that works for your business? Contact our team at info@wyn.legal. We’re here to help landlords stay ahead of the changes.
