How do we define a complaint?
“A complaint is any expression of customer dissatisfaction however it is expressed which the person with conduct of the file is unable immediately to resolve.”
We are committed to providing a high-quality legal service to all our clients. When something goes wrong, we need you to tell us about it. This will help us to improve our standards. We treat complaints very seriously and make every effort to deal with them effectively. (You will not be charged for any of the stages outlined below).
If you have a complaint, please contact us with the details.
What will happen next?
At first it would be helpful if you could discuss any feedback or concerns which you have about our service or how it might be improved with the lawyer dealing with your matter. If the lawyer dealing with your matter cannot resolve your concern informally, or if the issue is of such a serious nature that you do not feel comfortable raising it with your lawyer, you can make a formal complaint to our Complaints Manager, Pranav Bhanot, who is also our Compliance Officer for Legal Practice. Pranav can be contacted on 0203 747 777 or email@example.com
Upon receipt of your complaint:
1. We aim to send you a letter acknowledging receipt of your complaint within 7 days of receiving it, enclosing a copy of this procedure.
2. We will then investigate your complaint. This will normally involve passing your complaint to Pranav Bhanot.
3. We will then either:
(a) Invite you to a meeting to discuss and hopefully resolve your complaint. We will do this within 14 days of sending you the acknowledgement letter. Within 7 days of the meeting, we will write to you to confirm what took place and any solutions we have agreed with you.
(b) Send you a detailed written reply to your complaint, including our suggestions for resolving the matter, within 21 days of sending you the acknowledgement letter.
4. At this stage, if you are still not satisfied, you should contact us again and Pranav Bhanot will review his own decision.
5. We will contact you within 14 days of receiving your request for a review, confirming our final position on your complaint and explaining our reasons.
6. If we have to change any of the timescales above, we will let you know and explain why.
7. If at any point you become unhappy with the service we provide to you, then please inform us immediately so that we can do our best to resolve the problem for you. You can obtain a copy of our complaints procedure on our website. If we are unable to resolve your complaint then you can have the complaint independently looked at by the Legal Ombudsman. The Legal Ombudsman investigates complaints about service issues with lawyers. The Legal Ombudsman expects complaints to be made to them within one year of the date of the act or omission about which you are concerned or within one year of you realising there was a concern. You must also refer your concerns to the Legal Ombudsman within six months of our final response to you.
If you would like more information about the Legal Ombudsman, please contact them.
Tel: 0300 555 0333 between 9.00 to 17.00
PO Box 6806
The Solicitors Regulation Authority can help if you are concerned about our behaviour. This could be for things like dishonesty, taking or losing your money or treating you unfairly because of your age, a disability or other characteristic.
Visit their website to see how you can raise your concerns with the Solicitors Regulation Authority.